10-06-2023 Meeting Notes

Product Division Reminders

• Using Discord as the main channel of communication

  • There has been many PM’s still using Teams for calls

  • Please use the voice channels within projects or the division channel

• Using Confluence for documentation

  • Documentation & meeting notes are an important part of keeping track of what is happening week by week

  • Please put any meetings notes and documentation within your project’s confluence space

  • Confluence has templates for meeting notes and some documentation types, and Sharon will be working on product specific templates

• Communication with Project Leads

  • Some project leads have expressed a lack of communication with what has been happening within the product side of their project

  • Please communicate within the Discord about when you are meeting and follow up with meeting notes

Recruiting & On-boarding Feedback

• Interest Form

  • As there wasn’t a product meeting people didn’t know where to look for the form

  • Sharon discussed it would be communicated through LinkedIn, but it was not publicly released so that created more confusion

• On-boarding

  • This process was inconsistent across teams

  • Planner had pretty good documentation, but other teams didn’t

  • In the future each project should have a document about the product and the roles within it

Project Updates

Jupiter

• Status

  • The main efforts have been towards developing two surveys

    • One for the regular student population

    • One for organization leaders

  • These surveys are what these groups would want out of Jupiter

• Top Focuses

  • Discussing these questions with the rest of the team

  • Releasing the surveys to the correct groups ASAP

• Road Blocks

  • There has been a disconnect in communication between the PM’s on Jupiter and with Ruben, so they have been on different wavelengths

Planner

• Status

  • Working with Ragini to finalized survey that will be sent out on the ECS all email

  • Using existing user research to look at short term features

• Top Focuses

  • Finalizing survey to be sent out on the 16th

  • Prioritize 2 to 3 features for the team to work on

• Road Blocks

  • None discussed

Trends x Sk.edge

• Status

  • Working to onboard new members

  • Set a weekly meeting every Thursday

  • Looked over the new design and talked about it

• Top Focuses

  • Finalize new features from user research

• Road Blocks

  • None discussed

Reflective Notes

• The current meeting structure is a bit scattered

  • Future meetings can have PM’s from their project make a slide on their progress and present to the room over it

  • This allows them to highlight important bullet points while also giving them the time to discuss bigger details

  • This should also should incentivize attendance as we want to create a space for PM’s to discuss solutions to problems in an environment of other PM’s

• Sharon will work to set up weekly meetings with each project’s PM’s

  • Working closer with the teams allows her to help them better and understand their issues first hand

• Sharon will work to organize templates for various initiatives in product such as user research and documentation