2024-05-22 Executive Director Notes

Roles of Executive Director

• VP for teams, keep on track

• Leads are generally self sufficient but maintain weekly meetings at the start of the semester, ever other week later

• Support presentations, onboarding, meeting format

• Reporting the status of projects on request to the membership

  • Attend weekly meetings to be able to summarize points to officers/at all-hands

• Regularly meeting with the lead of each project

  • Stay hands-on for the first month at least to address problems that arise

  • Check in with leads to anticipate things they’ve forgotten

  • Get detailed feedback on how teams are doing

  • more of @Josh on this one

• Proposing a timeline for the development of each project

  • Full leadership meeting at start to set timeline

  • @Tyler Hill is the formal person for planning/high level stuff

• Following up on roadblocks to projects

  • Reach out 1 on 1, pull the “this needs to get done“ card if necessary

• Regular meetings with @Josh @Tyler Hill and other project leads

• @Tyler Hill to meet weekly with divisions and projects, each.

Immediate next steps

• Team Lead (or full lead meeting) before start of semester for recruitment - @Tyler Hill @Frances Hill

  • establish cadence for leadership meetings

• Pick up regular lead meetings, ensure early coordination of priorities. @Josh

• @Frances Hill @Tyler Hill @Josh to meet with new leads ahead of semester to get to know them and individual needs/issues

• Set suggested meeting time range - to generally avoid all hands, events, etc

  • Ideally Mon-Thurs

  • At least monthly meetings for divisions and teams

  • Use a shared calendar - share it to leadership!

• Set some standard practice for new/all leads

• @Josh to get Exec Dir. roles in formality for access

• Discord cleanup! - @Josh @Tyler Hill to help on this

  • opt-out, not opt-in

  • Ensure that all leadership has good crash-course understanding of Discord